FRONT DESK OFFICE ASSISTANT @ Danish Refugee Council

Job Description:

Assists in coordinating staff travels within the country. He / She receives Travel request forms and follows on accommodation arrangements

Job Details

Location: Kampala

Background:  The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 40 countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief. In Uganda, DRC works in North, North-Western, South-Western and North-Eastern regions in a range of emergency and development support for refugees and displacement-affected communities(for more information go to http://www.drc.dk)). Purpose The purpose of this position is to manage assistance to staff as they carry out their routine activities. The front desk assistant position is also meant to generally manage assistance for DRC guests and other stakeholders. Key Responsibilities Assists in coordinating staff travels within the country. He / She receives Travel request forms and follows on accommodation arrangements Manages assistance for all guests including staff and all the other stake holders. Manages the central mailing book for Kampala office ensuring that all incoming and outgoing mail is correctly recorded. Provides logistical support for office meetings and workshops. Maintains an updated contact list Organizing and scheduling appointments. Receiving phone calls at the office. Ensures that there is always tea, coffee and drinking water available at the office Takes minutes for Kampala office meetings as required and compiles minutes from all locations and submits to Administrative officer by Wednesday of every week. Assists with HR filing as requested by HR officer. Displays necessary notices and memos on the office Notice board. Provides clerical support to all staff when required The responsibilities mentioned above are not exhaustive and other work can be required depending on operational needs. This job description defines the guiding rules and principles specific to the post which must be respected when carrying out the above mentioned tasks and responsibilities. Reporting Arrangements Reports to the Administrative officer based in Kampala.

Personal Specifications

Essential: Educational qualification in Business Administration or management with at least 2 years work experience in Administration preferably with INGOs Proficiency in MS office and attention to detail. Knowledge of administrative practices and procedures. Good working knowledge of office procedures and office management. Strong organizational skill with ability to multitask. Flexibility and adaptability Able to maintain confidentiality. Fluent in written and spoken English. Competencies Proven ability to manage large varied workloads and deal constructively with stress and periods with long hours. Proven ability to prioritize tasks, meet deadlines and work with limited supervision Proactive, stable and robust character and a good team player. Excellent communication skills, calm and a good sense of humor. Excellent interpersonal skills and demonstrated ability to establish effective working relations at all levels.

How to apply: Applications should be in English and include the following: A cover letter (1 page) in which you explain why you are interested in the position and how you meet the qualities and qualifications criteria and salary expectations. Concise and accurate CV (maximum 3 pages). The CV should include information about your qualification, relevant training courses, work experience, name and contact details of 3 relevant references. The application should be sent to administrator@drcuganda.org and the subject line should read Front Desk Office Assistant Kampala.

The deadline for submission of applications is the 27th January 2017.

* We thank applicants for their interest in the position however; only shortlisted candidates will be contacted

CAREER OPPORTUNITIES @ KNIGHT FRANK UGANDA.

 

1. PROPERTY ACCOUNTANTS – Responsible for ensuring that all income is earned, billed and collected timeously.
Qualification & Experience:
– Degree in Commerce or related subjects with professional training levels of CPA or ACCA.
– 2 years work experience in a finance role.

2. PROPERTY MANAGER – Responsible for management, administration and trading functions at a shopping mall.
Qualification & Experience:
– Degree in Business/Real Estate/Legal/Marketing
– 2 years relevant working experience.

3. MAINTENANCE & TECHNICAL MANAGER – Responsible for overall coordination of all maintenance activities.
Qualification & Experience:
– Degree in Mechanical and Electrical engineering or construction management or related discipline.
– Minimum of 2 years experience in maintenance works.

4. LEASING AGENT – Responsible for leasing all available space at shopping malls managed by Knight Frank.
Qualification & Experience:
– Degree in Real Estate subjects Land economics, Architecture, Urban Planning, Sales & Marketing.

5. HANDYMEN – Responsible for performing highly skilled maintenance, system installations and troubleshooting work.
Qualifications & Experience:
– Dip in electrical or plumbing engineering or equivalent.
– 1 year experience in maintenance construction on large buildings.

Interested and qualified candidates should email their CV and Cover letters to: careers@ug.knightfrank.com latest by 20th January 2017.

PC Technician @ GDIT

Job Description

Provides installation; maintenance and troubleshooting support of information systems applications and related peripheral hardware.

1. Monitors and responds to hardware and software problems utilizing a variety of hardware and software testing tools and techniques.

2. Installs and configures applications software and related hardware (such as desktops; servers; and related peripherals like printers; scanners; drives; monitors and video teleconferencing hardware).

3. Provides software and system troubleshooting and support.

4. Provides technical support and training to end-users.

5. Maintains current knowledge of relevant technology as assigned.

6. Participates in special projects as required.
Associates Degree in a related technical discipline; or the equivalent combination of education; technical certifications or training; or work experience.

Security Plus certification or an equivalent DoD 8570 Certification
1-3 years of directly related experience supporting information systems operations.

Typical duties include: ? Maintaining an inventory of installed software; managing software licensing; and creating policies and procedures for upgrades ? Working with hardware and software vendors to verify timely product delivery and ensuring that new equipment is installed and ready to operate on schedule ? Analyzing and making recommendations for hardware and software standardization ? Creating user accounts and managing access control based on company policies
As a trusted systems integrator for more than 50 years, General Dynamics Information Technology provides information technology (IT), systems engineering, professional services and simulation and training to customers in the defense, federal civilian government, health, homeland security, intelligence, state and local government and commercial sectors.With approximately 32,000 professionals worldwide, the company delivers IT enterprise solutions, manages large-scale, mission-critical IT programs and provides mission support services.GDIT is an Equal Opportunity/Affirmative Action Employer – Minorities/Females/Protected Veterans/Individuals with Disabilities.

APPLY HERE

Future Opportunities – Students @ Deloitte

Job Description

Deloitte East Africa

Deloitte East Africa provides seamless cross-border services to multinationals, large national enterprises, small and medium sized enterprises and the public sector, across four (4) countries of the region: Kenya, Uganda, Ethiopia and Tanzania.

A career in Deloitte offers you the opportunity to give back to your community, make a positive impact on the environment and participate in a range of “diversity and inclusion” initiatives. You will get the support, coaching, and training it takes to advance your career in the Ugandan market . Leverage your talent by applying for this exciting opportunity.

As an Associate, you will be a valuable resource in one of our departments in Uganda, focusing on the following:

• Assist in planning work on assigned segments of any of the following functions: audit, financial advisory, enterprise risk services, tax services, consulting and internal client services;
• Execute detailed function procedures, including reviewing transactions, documents, records, reports and procedures and conducting relevant tests which are sufficient in scope to support professional opinions as to the fair representation of client interests;
• Assist in the collation of data, preparation of reports and analytical reviews, as necessary;
• Prepare work papers which record and summarise function procedures performed and ensure that working papers are filed per approved firm guidelines;
• Assist in developing recommendations for corrective action/improvement;
• Ensure assigned work is completed within agreed time frame and carried out per approved methodologies and standards and within agreed budgets;
• Keep the manager updated on any issues arising from the assignment;
• Assist with administration tasks such as filing and updating of client files; and
• Leverage knowledge and contribute to proper knowledge management within the function.

As the ideal team player, you should posses the following attributes:

• Have at least an Upper Second class honours degree;
• Have at least 17 points at ‘A’ Level;
• Have a 1st Grade in ‘O’ Level (with credit 3 in English and Mathematics) or equivalent;
• Demonstrate strong communication, numerical and analytical skills;
• Be willing to work under supervision and learn new skills quickly; and
• Be result oriented and able to meet tight deadlines.

Note that:

• Prior work experience is not a requirement; and
• The candidate should be below 25 years old.

To the successful candidate, the firm will offer a highly energised team environment composed of individuals who are committed to working as one, producing results and enjoying it.

Deloitte in Uganda is part of Deloitte East Africa, the DTTL member firm in Kenya. Our commitment to offering the very best in audit and assurance, financial advisory, consulting and taxation services is reflected in the staff we employ. Over 40 professional staff resident in Uganda (90% of whom are Ugandans) and over 400 professional staff in our 4 East Africa Region offices led by 16 partners provide our clients with the high calibre and consistency of service demanded by our international firm; service you can depend on to match the highest international standards.

Requisition code: EAU-64397-RS

APPLY HERE

Secretary @ WHO

Job Description

The mission of WHO is the attainment by all peoples of the highest possible level of health.

Vacancy Notice No: /16/FT810

Title: SECRETARY

Grade: G4

Contract type: Fixed-term Appointment

Duration of contract: 12 Months Renewable

Date: 19 December 2016

Application Deadline: 15 January 2017
(9 day(s) until closing deadline)
Currently accepting applications

Duty Station: Kampala, Uganda

Organization unit:

OBJECTIVES OF THE PROGRAMME :
* Purpose of the Position

As Secretary the incumbent will ensure the smooth flow of work as related to clerical activities, coordinating actions with other support staff in the team and in consultation and collaboration with the Assistant to the WHO Representative.

* Objectives of the Programme and the immediate Strategic Objectives

Country Office Support Units have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.

* Organizational context

The incumbent works on the basis of general instructions, own experience and precedents, following WHO CO-specific procedures and practices, rules and regulations, to ensure smooth work flow in the assigned area of work. The incumbent is encouraged to seek guidance for unusual issues. Most of the work is controlled for correctness and appropriateness by the incumbent. Work is reviewed on an ad hoc basis by supervisors for meeting expectations and overall quality; correspondence is signed or cleared by originator. The incumbent is relied upon to brief colleagues on WCO specific administration procedures and practices.

Description of duties:
Under the general supervision of the Operations Officer, the incumbent performs the following functions:
GENERAL
1. Oversee and monitor the information flow, screening, sorting and analyzing, identifying areas which need action.
2. Receive visitors and telephone calls with tact and discretion and acts according to the nature and urgency of each including redirecting as appropriate.
3. Provide background information for appointments with official visitors and/or staff members.
4. Register, classify and route incoming correspondence, documents and other material.
5. Act as a secretary to the Administration Staff meetings and Local Contracts Review Committee.
6. Track suppliers’ invoices paid and follow-up on receipts for VAT claims.
7. Process requests for office supplies by units/staff, issue and update inventory cards/bins.
8. Support CSU staff on photocopying relevant background and supporting documents, receipts and invoices for managed attachments, suppliers’ evaluations, VAT claims as well as background documents for DI accountabilities.
9. Liaise with suppliers to obtain monthly statements and follow-up on all payments outstanding.
10. In collaboration with CSU staff, monitor deadlines, reminding staff members of pending issues and ensuring that correspondence and queries are responded in a timely manner.

CORRESPONDENCE
11. Draft general or administrative correspondence on own initiative or on the basis of instructions; finalize correspondence/reports for signature/clearance.
12. Verify that outgoing correspondence is presented in accordance with WHO and department styles and checking language, grammar and accuracy prior to submitting for signature and clearance.
13. Ensure incoming correspondence and requests are in line with instructions, WHO standard rules, practices and procedures; editing and correcting them as necessary in terms of adequacy of supporting documents, background materials, logical flow of information and grammar; prior to their submission for signature or clearance of relevant authority.
14. Maintain filing systems of administrative documents and supplier contracts, ensuring that all activities supported are traceable and accessible as required.

MEETING ADMINISTRATION
15. Support the organization of team and departmental meetings, workshops, seminars including developing list of participants, preparing letters of invitation, reservation of meeting rooms and hotel accommodation, dispatching of materials and liaising with participants and others involved.
16. Prepare presentations using Power Point and other software packages on own initiative or on the basis of instructions.
17. Schedule weekly tea and ad hoc meetings, according to schedules and need, taking and preparation of minutes.

OTHER
18. Act on other positions in the CSU department when other colleagues are away.
19. Perform other related duties required or instructed, including providing support to other areas of work.

Achievement Activities Include: Timely and high-quality output and results to support the achievement of the objectives of the unit, and enable effective program implementation in the region.

With whom and for what purpose does the job require contacts?

Within unit/division WHO Representative, Operations Assistant To discuss assignments, obtain and give information, provide support;
Within Organization at duty station Staff at all levels I the CSU, other clusters and departments, and administrative, financial and other services To exchange information as related to travel arrangements, meetings, etc.
Within Organization outside duty station Counterparts in partners Organization/institutions To exchange information as related to travel arrangements, meetings etc.
Outside the Organization Visitors and participants to meetings
To give/obtain information and provide secretarial support during meetings

REQUIRED QUALIFICATIONS

Education:
Essential:- Completion of secondary school education and/or equivalent technical or commercial education.
Desirable:- Training in typing/secretarial tasks and/or in a clerical field is desirable.

Skills:
Competencies : Generic
*1. Knowing and managing yourself
*2. Producing results
*3. Fosters integration and team work
4. Moving forward in changing environment

Functional Knowledge and Skills:-
The incumbent maintains and updates proficiency in the use of modern office technology through in-house courses, on-the-job training or self-training. He/she keeps abreast of changes in procedures and practices, rules and regulations. Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.

IT Skills
Work requires the use of word processing or other software packages, and standard office equipment. Formal or self-training in the use of standard office software. Training in Oracle-based or other ERP systems an asset. Work requires the use of word processing facilities to create, edit, format and print correspondence and documents, spreadsheet and visual presentation software; extensive use of e-mail and scheduling software to improve communication both internally and externally, Oracle/GSM for administrative matters.

Experience:
At least 2 to 4 years of experience as a professional Secretary.
Desirable:- Experience in administrative support in WHO or another UN agency is an asset.

Languages:
Working knowledge of French would be an added advantage

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO’s e-Recruitment website at: http://www.who.int/employment. The system provides instructions for online application procedures.

All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Currently accepting applications

Deadline: 15th Jan 2017

APPLY HERE

Curriculum Writer @ Bridge International Academies

Description

Overview

Bridge International Academies is transforming education by attacking one of the emerging world’s biggest problems: inadequate access to and quality of education for the children of families living on less than 180 Ksh/day.

Bridge has 63 academies in Uganda educating 12,000 children. Bridge utilizes a research-proven, scripted-learning education methodology coupled with big data (all teachers have tablets for instruction, assessment, and data-gathering) to profitably deliver high quality education at less than 540 Ksh per child per month.

Bridge is a for-profit company that deeply believes that financially sustainable solutions are the long-term answer to development in emerging countries. The company is backed by top-tier, global venture capital firms.

About the Position:

We have a small Boston office and a large Nairobi office with expert curriculum writers in math, science, English, social studies, and early childhood education. Our Ugandan academic team needs a dedicated individual with experience in primary education in Uganda to help adapt our current Kenyan curriculum for use in Uganda.

Imagine you’ve compiled a four months of fantastic science curriculum. We receive data that suggests we should cut 20% of our content across the board. You now need to figure out a way to make this happen for your science curriculum that’s efficient, consistent, and, most importantly, preserves the instructional quality of your work. If this puzzle excites you, read on.

What will this job involve?

• Combing through our current textbooks and lessons from a Ugandan perspective
• Writing new content for textbooks, scripting objective-driven lessons, and creating aligned and rigorous assessments. This could involve working on curriculum for English, math, science, social studies, and/ or religious education depending on your skills and experience
• Getting into the field once per week to test samples of our curriculum in our current Bridge academies

Besides the above, what would make you a good fit? 

• A commitment to expanding educational quality and access in East Africa and a belief in the effectiveness of scripted curriculum
• 3 – 5 years’ experience working in primary education in Uganda
• Fluency in English (Luganda and other local language a plus)
• Excellent communication skills – this position will involve daily remote collaboration with our Boston office
• Flexibility, ability to process and respond to new information quickly, and excellent attention to detail

APPLY HERE

Lead Generator @ Barclays

APPLY HERE

Job Description

Role Profile

Job Title: Lead Generator

Business Area/Division: Retail

 

Department / Function

Level 1

Retail

Corporate Title/Job Grade

NC

Department/Function

Level 2

Reports into (job title)

Team Leader/ Branch Manager/ Sales manager

Location

Uganda

About Barclays

At Barclays, we recruit based on merit and are committed to promoting diversity throughout our organisation

Barclays moves, lends, invests and protects money for customers and clients worldwide. With over 300 years of history and expertise in banking, we operate in over 50 countries and employ over 140,000 people.

For further information about Barclays, please visit our website http://www.barclays.com

Overall Role PurposeKey Accountabilities & approximate time split (&)

To achieve agreed sales targets in line with the business objectives through pro-active selling of Bank’s consumer lending/ Retail asset and credit card products.

Key Success Measures / Key Performance Indicators

Experience and Qualifications

Competencies:

· Good verbal and written communication

· Networking

· Good selling / influencing skills

• Presentation skills
• Listening skills

Knowledge & Expertise:

Essential

o A Lead Generator needs to match customer needs to product and service offerings provided by the Bank, recognize sales opportunities and carry-out-pro-active selling. They should have the ability to close a sale.

o Problem-solving around queries and complaints is largely prescribed.

o A good understanding of overall Retail goals & objectives, including the outlet’s objectives growth of sales, cost control and income contribution.

o A thorough understanding of the sales process

o A working knowledge of the procedure manuals

o A good working knowledge and understanding of relevant of legislation e.g KYC , Anti-Money laundering, banking code, service standards, health & safety standards etc.

o A thorough knowledge of the bank’s internal departments, systems & procedures as well as risk & rigour requirements.

Preferred

· Some knowledge of competitor products and services offered to high net-worth customers.

Experience & Qualifications:

Essential

· First degree or diploma or relevant experience in a front-line banking sales/marketing/service environment.

· Role requires pro-active sales generation and the role holder will be required to spend a lot of time in the field making sales pitches to potential customers.

Preferred

· Competitor product sales experience

APPLY HERE

Various opportunies @ Koko Networks

http://kokonetworks.com/