Administrative Assistant


Makerere University Lung Institute (MLI), a new institute at the college of health sciences, whose mission is championing the prevention and control of lung diseases in Uganda and beyond invites applications from suitably qualified candidates for the following posts in its administration department.  Interested candidates should submit their applications, Curriculum Vitae, Certificates and Transcripts (3 copies each set) giving full details of applicants’ education, qualifications, work experience, present salary and names of three referees, plus their postal addresses to Office of the Human Resources Officer College of Health Sciences, Administration Block, and addressed to:


The Human Resources Officer

P.O. Box 7072



Closing Date: 8th March 2016 


Post:   Administrative Assistant                  (1)

Reports to: Director        


Main Purpose of the Job

To take charge of administrative function of the Institute and to provide the required logistical support.


Key Duties and Responsibilities

  1. Assist with all aspects of administrative management and logistics;
  2. Plan, Schedule and coordinate meetings, interviews, events, exhibitions and other similar activities;
  3. Create and maintain electronic and manual records Coordinate repairs and maintenance of office equipment and general cleanliness in the Administration Block;
  4. Provide secretariat services to the Institute Committee meetings;
  5. Prepare reports, disseminate information, dispatch minutes, memos and letters;
  6. Requisition, maintain and account for financial and other resources under his/her care;
  7. Supervise support staff and ensure harmonious working relationship amongst staff under his/her care;


Person specifications

Minimum academic qualifications

  • A Bachelor’s degree in Human Resource Management, SWASA, Public Administration, Organizational Psychology, Management Studies or any relevant course.
  • A Post-graduate qualification in Human Resource Management is an added advantage.

Minimum Experience and Exposure

1 years’ experience in logistics management and administration.

Key Skills

  • Report writing skills
  • Computer skills
  • Good attention to detail
  • Methodical and thorough approach to work
  • Organized
  • Good at juggling tasks and prioritizing
  • A great team player
  • A desire to show initiative


Terms of Employment:  Contract   and full time






HI-TRAIN Master of Science in Health Informatics Programme – 2015/2016

Makerere University (Mak) in partnership with Moi University and University of Bergen received a grant from the Norwegian Agency for Development Cooperation (Norad) to establish a project entitled “HI-TRAIN: Health Informatics Training and Research in East Africa for Improved Health Care”. HI-TRAIN is under the NORHED programme within Norad.

HI-TRAIN now invites applications for a full-time two year Masters programme – Master of Science in Health Informatics. The Masters programme is tenable at Moi University, Eldoret, Kenya. The programme will begin in the academic year 2015/2016 in September 2015.

The deadline for the applications is Monday 4th/June/2015; at 3:00pm/15hours

Qualifications for suitable candidates

  1. Meet the common Moi University School of Medicine Graduate studies Committee (SOMGSC) entry requirements as they refer to Master of Science Programmes

  2. Pass admission interviews as determined by the Departmental Postgraduate Committee.

  3. Must have graduated in the year 2014 or 2015 with a first class degree.

  4. Must be willing to undertake teaching on the Health Informatics program at Makerere University upon graduation.

  5. A Bachelor’s Degree in the Health Sciences from Makerere University OR a Bachelor’s Degree in Computing or related discipline from Makerere University.

  6. Shortlisted applicants will be contacted.

Applicants should submit their application and CV to the School of Computing & Informatics Technology, Makerere University; attention to: Dr. Josephine Nabukenya (HI-Train Project Coordinator). For applicants at the College of Health Sciences, please submit your applications to Dr. Nazarius Tumwesigye Mbona, School of Public Health, Makerere University.

The following documentation should be submitted as attachments to the application:

  • Certificates and/or grades for all post-secondary education, up to and including the bachelor’s level;
  • A motivation letter

Mode of study:    Fulltime (2 Year programme)

Venue:                 College of Health Sciences, Moi University, Eldoret
Commencing:     September 2015
Course cost:        Kshs. 174,000/= per year for East African Students and Kshs. 209,640/= per year for non East Africa. There are 10 scholarships for Makerere University Staff.


Female candidates are highly encouraged to apply.


Application and referee forms have been attached to this advert.


Further course details can be found at: