Administrative Assistant


Makerere University Lung Institute (MLI), a new institute at the college of health sciences, whose mission is championing the prevention and control of lung diseases in Uganda and beyond invites applications from suitably qualified candidates for the following posts in its administration department.  Interested candidates should submit their applications, Curriculum Vitae, Certificates and Transcripts (3 copies each set) giving full details of applicants’ education, qualifications, work experience, present salary and names of three referees, plus their postal addresses to Office of the Human Resources Officer College of Health Sciences, Administration Block, and addressed to:


The Human Resources Officer

P.O. Box 7072



Closing Date: 8th March 2016 


Post:   Administrative Assistant                  (1)

Reports to: Director        


Main Purpose of the Job

To take charge of administrative function of the Institute and to provide the required logistical support.


Key Duties and Responsibilities

  1. Assist with all aspects of administrative management and logistics;
  2. Plan, Schedule and coordinate meetings, interviews, events, exhibitions and other similar activities;
  3. Create and maintain electronic and manual records Coordinate repairs and maintenance of office equipment and general cleanliness in the Administration Block;
  4. Provide secretariat services to the Institute Committee meetings;
  5. Prepare reports, disseminate information, dispatch minutes, memos and letters;
  6. Requisition, maintain and account for financial and other resources under his/her care;
  7. Supervise support staff and ensure harmonious working relationship amongst staff under his/her care;


Person specifications

Minimum academic qualifications

  • A Bachelor’s degree in Human Resource Management, SWASA, Public Administration, Organizational Psychology, Management Studies or any relevant course.
  • A Post-graduate qualification in Human Resource Management is an added advantage.

Minimum Experience and Exposure

1 years’ experience in logistics management and administration.

Key Skills

  • Report writing skills
  • Computer skills
  • Good attention to detail
  • Methodical and thorough approach to work
  • Organized
  • Good at juggling tasks and prioritizing
  • A great team player
  • A desire to show initiative


Terms of Employment:  Contract   and full time






Assistant Administrator at Makerere University School of Public Health

Makerere University School of Public Health (MakSPH) invites qualified applicants to fill the vacant positions in the Administration under the office of the Dean MakSPH

Job Title:        Assistant Administrator

 Reports to:     MakSPH Administrator

  • Ordering and maintaining of office stationery and cleaning materials;
  • Supervision of all support staff under the Administrative pool, including drivers, custodian and the receptionist;
  • Supervision of the outsourced services offered to the School of Security and Cleaning for all the MakSPH’s campuses of Kololo,Kasangati and Mulago;
  • Filling and managing all administrative correspondences and making sure they are kept in safe custody;
  • Managing the entire fleet of all MakSPH vehicles and the drivers;
  • Monitoring the timely and prompt payments for water and power bills for all the MakSPH campuses of Mulago, Kololo and Kasangati.
  • Requisitioning and following up on payments for service providers and suppliers
  • Any other duties that maybe assigned from time to time


Person specifications

       Minimum academic qualifications

  • A Bachelor’s degree in Human Resource Management, Social Sciences, SWASA, Public Administration or any other relevant courses from a recognized University.

Minimum Experience and Exposure

2 years experience in administration work

        Required skills

  • Computer skills
  • Good attention to details
  • Good time Keeper
  • Ability to work Under pressure
  • Good writing and communication skills
  • Good Interpersonal skills   
  • Be organised ,resourceful with good planning and problem-solving abilities
  • A-team player, flexible, and quick thinking
  • A desire to show initiative 

            Applications should be addressed to:

The Dean Makerere University School of Public Health P.O.Box 7072 Kampala. Hand delivery: Room 215, 2nd floor MakSPH Building New Mulago Hospital Complex, not later than 7th August 2015.