Procurement Officer @ Bridge international Academies

Supply Chain at Bridge
A unique Supply Chain challenge awaits the right person. At Bridge, you get to be involved in buying a very large and diverse category of materials, including construction, curriculum, academy, marketing, IT and office materials, along with other bric-a-brac. Quick turnaround times, least cost budgets and one of a kind requirements make this role unlike most others you will encounter.

About the role

As a Procurement Officer at Bridge, you will be required to work long hours, to challenge conventional market pricing mechanisms, continuously research the market and find better ways to achieve the least cost delivered prices within tight timelines. A non-conventional thinker, you will challenge every existing condition with a view to getting the best deal from the market. You will be flexible, adaptable and willing to move at the shortest notice. Never one to accept the status quo, you will get the job done no matter what.

What You Will Do

  • Requirements Generation: Work with user departments to determine their procurement needs. Conduct market research data to identify potential vendors. Review all Purchase Requisitions for completeness and accuracy and assist with corrections as needed.
  • Solicitation: Creation of solicitation documents (RFQ/RFP). Development of all evaluation criteria. Identify appropriate vendors for solicitation. Compile vendor questions, liaise with end users for all answers and communicate back to vendors. Manage item sampling and site surveys when required. Receive and track all vendor response.
  • Evaluation and Award Decisions: Review and track all vendor responses and provide master summary. Conduct comprehensive financial analysis of all proposals. Manage technical analysis with end user, highlighting strengths, weaknesses and deficiencies. Utilize evaluation results to create competitive range of best proposals. Communicate notices to unsuccessful bidders. Engage vendors in negotiations in order to identify and achieve significant cost savings for BIA.
  • Award of Contract: All approved award decision information to be transferred into resulting contract and/or Navision LPO. Work with the legal team to develop appropriate legal documentation. Confirm all quantities, item descriptions, prices, delivery timelines and payment terms are included correctly on award document. Facilitate distribution of award to vendor.
  • Post Award Contract Administration: Coordination of inspection/acceptance process between procurement, end user and vendor. Ensure accurate and timely delivery of products and services. Manage all post-award vendor issues. Maintain comprehensive documentation of ALL phases of each procurement action. Audit finalized procurement files for completeness and accuracy. Execute LPO/contract modifications as needed
  • Electronic Systems (Navision/Sharepoint): Utilization of appropriate NAVISION reporting tools. Generate NAVISION reports and analyse results, highlighting spending trends, vendor trends and other r

Professional Requirements

  • Excellent written and oral communication skills
  • Ability to communicate complex ideas concisely
  • Acute attention to details
  • Presentation skills
  • Problem solving skills
  • Planning and organization skills

What You Should Have

  • 3-5 years working in a procurement role in a busy working environment (Required)
  • A relevant University Degree
  • Post graduate qualification in Purchasing and Supply Management
  • In some cases, experience may be substituted for academic or professional certifications.

Click HERE to apply

Advertisements

Finance Assistant @ University Research Co.

Job Description

Finance Assistant

Hours: 40 hrs/week

Location: Kampala, Uganda

Salary: Commensurate with required experience and qualifications

Reports to: Finance Officer

University Research Co., LLC (URC)

URC is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States.

Established in 1965, URC offers a range of technical assistance to strengthen health and social systems and service quality by empowering communities and health workers to identify and scale up locally appropriate solutions to critical problems. Internationally, we expand access to and improve the quality of services addressing maternal, newborn, and child health; infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; food and nutrition; and vulnerable children and families. In the US, we focus on improving communication related to issues like substance abuse, with a particular focus on reaching underserved populations.

URC’s mission is to provide innovative, evidence-based solutions to health and social challenges worldwide. Please join us in carrying out our mission (http://www.urc-chs.com/).

Division & Project Overview:

University Research Co., LLC (URC), a US-based public health organization working in Uganda since 2005, is implementing the USAID-funded Strengthening Uganda’s Systems for Treating AIDS Nationally (SUSTAIN) project. The USAID SUSTAIN Project supports delivery of quality HIV prevention, treatment, care and laboratory services selected regional referral and general hospitals.

Roles and Responsibilities:

The Finance Assistant will support the development of timely financial reports, ensure compliance with USAID and URC regulations, and verify expenditure vouchers and receipts.

Key responsibilities include:

  • Support the development of financial reports, including:
    • Field financial reports-including copies of all bank statements, bank reconciliations, cash journals, Transfer sheets, Personal Advance Balance Reports, Grand Summary Sheets, supporting payment vouchers, petty cash journal and summarized expenditure reports
    • Expenditure reports
    • Travel expense statements for staff and consultants
  • Verify original vouchers and receipts and obtain the appropriate certifications
  • Manage petty cash accounts, including ensuring the maintenance of an appropriate level of petty cash in safe deposit
  • Prepare per diems and other travel advances for project staff
  • Together with the finance team, ensure that all costs in the project adhere to USAID/URC regulations, and are allowable, reasonable and allocable

Minimum Qualifications:

Required Experience & Qualifications

  • Degree in accounting or comparable certifications/qualifications
  • At least 5 years experience in accounting and general financial management of USAID programs preferred

Desired Experience & Qualifications

  • Excellent written and oral communication and interpersonal skills
  • Proficiency with Microsoft Office products (Word, Excel, Outlook)
  • At least two years’ experience with QuickBooks preferred
  • Attention to detail, ability to prioritize and manage multiple tasks

Please note: Only candidates who are eligible to work in Uganda for an indefinite period without a need for sponsorship will be considered for this position.

To Apply:

For more details regarding the job descriptions, please view them on our website: http://www.urc-chs.com/career-opportunities. Please do not submit applications through the website. Use the provided avenues below.

APPLICATION PROCESS: Qualified applicants should submit their cover letter, certificate of good conduct, curriculum vitae, copies of academic credentials and contact information for 3 professional references by Friday 4th November 2016 at 12:00 pm addressed to:

Human Resource & Administration Coordinator,

University Research Co., LLC – Centre for Human Services,

Plot 7 Ntinda View Crescent, Naguru

Kampala, UGANDA

E-mail: hr-uganda@urc-chs.com

Due to the large number of inquiries we receive, only candidates who have met the required experience & qualifications for this position will be contacted. No phone calls please. Thank you very much for your interest.

URC is proud to be an Equal Employment Opportunity employer.

We value and seek diversity in our workforce.

Click HERE to apply.

Driver @ Makerere SPH

Makerere University School of Public Health Department of Health Policy, Planning and Management. Suitable candidates are being sought to fill the position of Driver at the School of Public Health, Department of Health, Policy, Planning and Management (HPPM)

 

Position: Driver (2)

Job Description

  • Transport staff and visitors as instructed.
  • Ensure safety of passengers and cargo at all times
  • Ensure maximum safety and security of vehicle and accessories under his/her charge
  • Monitor condition of vehicle and promptly report the condition to supervisor.
  • Promptly deliver mail, equipment and supplies
  • Maintain accurate vehicle records of all trips, fuel fill ups, time and millage readings
  • Report any accident the vehicle gets involved in to the supervisor and police as required
  • Assessing vehicle repair, servicing and maintenance needs and promptly reporting them to the Departmental Manager
  • Assist staff with entering, exiting and adherence to vehicle safety standards and help them with any luggage.
  • Observe all laws and guidelines for vehicle control policy of Makerere University
  • Carry out any other duties assigned from time to time.

Qualification and Experience

  • Must possess at least advanced level education
  • A clean and valid driving permit, classes B, E, DM, DL
  • Basic mechanical knowledge and defensive driving shall be an added advantage
  • At least 4 years working experience in a busy and reputable organization
  • Having the knowledge of using a logbook
  • Knowledge of traffic laws, rules and signs
  • Good knowledge of written and spoken English
  • Good interpersonal relations, patience, time keeping and courtesy

 

Information on Submission of Applications:

  • Candidates should submit a copy of their driving license, curriculum vitae along with a cover letter and official copies of educational transcripts addressed to the Chair, HPPM Department MakSPH and delivered to Mrs. Adikini Anne J. Oketch in Room 16, ground floor, Makerere University School of Public Health, Mulago Hospital Complex.
  • All applications must be received not later than 24th February, 2017.
  • Please provide a reliable 12 hour phone contact.
  • Only short listed candidates will be contacted for interviews.  No Canvassing

WHO Geneva-based Internships

WHO offers 6-12 weeks internships with a wide range of opportunities for students to gain insight in the technical and administrative programmes of WHO and global health. To be considered for a internship, applications are accepted before February 28. The application process is very simple and requires filling a questionnaire that covers your education, current studies, language skills and experience.

The details can be perused at : WHO Internships

Deadline: 28th February

Communications officer @ ChildFund International

Vacancy title:
Communications officer

Jobs at:
ChildFund International

Deadline of this Job:
3rd February, 2017

Duty Station:
Kampala

Job details:
For over seventy years, ChildFund international has provided support to deprived, excluded and vulnerable children to have the capacity to improve their lives and opportunities to become young adults, parents and leaders who bring lasting and positive change to their communities. We promote societies whose individuals and institutions participate in valuing, protecting and advancing the worth and rights of children. Our core commitment is child-centered change that will ensure healthy and secure infants, educated and confident children, and youth who are skilled and engage meaningfully in the affairs and decision making processes within their communities.

ChildFund Uganda is working in over 30 districts to develop the capacities of local community based organizations to be able to mobilize resources and implement programs that improve the well-being of deprived, excluded and vulnerable children.
ChildFund Uganda seeks to recruit suitably qualified, self-driven and result-oriented candidates for the following position:

JOB SUMMARY: To provide strong and strategic communications direction and support to ChildFund Uganda, through the management of the communications function that is focused to send the essential communications needs of ChildFund Uganda. This will include: overseeing the production of key communications resources for donor and public engagement; positioning ChildFund with in-country and international media and manage internal communications processes which support and advance the strategic goals of ChildFund and its core functions.

KEY RULES AND RESPONSIBILITIES DUTIES AND RESPONSIBILITIES:

  • Strategy development: Support the development and implementation of an integrated and effective communication strategy with internal and external stakeholders of ChildFund for building of a high-performance communications function that is managed, structured and focused for productive and quality work. Provide support in the development, implementation and monitoring of strategies for internal and external communication.
  • Internal Communications Management: Ensure that key internal communications messages and products of ChildFund are skillfully developed and articulated for meeting their objectives.
  • Donor/Public Engagement: Manage the planning and production of compelling and issues-oriented fundraising, advocacy and publicity materials (web-based, electronic, print and video) for effective donor and public engagement by ChildFund — both in Country and internationally as appropriate.
  • Media Communications Management: Ensure positive portrayal of ChildFund in the media. Promoting the interests of ChildFund.
  • Advocacy: Collaborate with advocacy colleagues to define key issues, messaging, and communications channels for public advocacy initiatives and oversee the development of advocacy – oriented communications products.
  • Management of information flow between ChildFund with its external and internal stakeholders.
  • Promotion of Child Fund’s image. Carry out periodic ChildFund image audits and design strategies to enhance the image in line with the findings.
  • Manage Child Fund’s National Public Events.

EDUCATION, KNOWLEGDE AND SKILLS

  • At least a Bachelor’s degree in Mass Communications or closely related area
  • A Masters ‘Degree in Journalism or Mass Communication would be an added advantage.
  • Extensive computer proficiency.
  • A minimum of three (3) years hands on experience in a similar position is an advantage
  • Must be a clear, fast thinker who can define action plans and implement them.
  • Excellent oral and written communication skills
  • Ability to work in a team environment.
  • Strong facilitation and documentation skill
  • Interpersonal and problem solving skills.
  • Strong people management and mentoring skills
  • Excellent Public Relations skills.

Personal Attributes

  • Completes tasks in a timely, cost effective way
  • Ability to take fast decisions.
  • Ability to coordinate multiple-tasks and work under pressure.
  • Should be able to work with minimum supervision
  • Should be proactive

Job application procedure
if you meet the above requirements and are interested, please submit your Applications including detailed Curriculum Vitae, academic and professional papers and names of 3 work related Referees with their Email daytime telephone contacts to:

The National Director ChildFund International

P.0 BOX 3342 KAMPALA

Email: ugandahr@childfund.org

 

OR Hand delivers to Child fund National Office located on Plot 71/72 Namirembe Road P.O. Box 3341, Kampala

NOTE: While we appreciate every response to this advert, only short listed candidates will be contacted. ChildFund is an equal opportunity employer. Application Deadline: 3rd February, 2017

FRONT DESK OFFICE ASSISTANT @ Danish Refugee Council

Job Description:

Assists in coordinating staff travels within the country. He / She receives Travel request forms and follows on accommodation arrangements

Job Details

Location: Kampala

Background:  The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 40 countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief. In Uganda, DRC works in North, North-Western, South-Western and North-Eastern regions in a range of emergency and development support for refugees and displacement-affected communities(for more information go to http://www.drc.dk)). Purpose The purpose of this position is to manage assistance to staff as they carry out their routine activities. The front desk assistant position is also meant to generally manage assistance for DRC guests and other stakeholders. Key Responsibilities Assists in coordinating staff travels within the country. He / She receives Travel request forms and follows on accommodation arrangements Manages assistance for all guests including staff and all the other stake holders. Manages the central mailing book for Kampala office ensuring that all incoming and outgoing mail is correctly recorded. Provides logistical support for office meetings and workshops. Maintains an updated contact list Organizing and scheduling appointments. Receiving phone calls at the office. Ensures that there is always tea, coffee and drinking water available at the office Takes minutes for Kampala office meetings as required and compiles minutes from all locations and submits to Administrative officer by Wednesday of every week. Assists with HR filing as requested by HR officer. Displays necessary notices and memos on the office Notice board. Provides clerical support to all staff when required The responsibilities mentioned above are not exhaustive and other work can be required depending on operational needs. This job description defines the guiding rules and principles specific to the post which must be respected when carrying out the above mentioned tasks and responsibilities. Reporting Arrangements Reports to the Administrative officer based in Kampala.

Personal Specifications

Essential: Educational qualification in Business Administration or management with at least 2 years work experience in Administration preferably with INGOs Proficiency in MS office and attention to detail. Knowledge of administrative practices and procedures. Good working knowledge of office procedures and office management. Strong organizational skill with ability to multitask. Flexibility and adaptability Able to maintain confidentiality. Fluent in written and spoken English. Competencies Proven ability to manage large varied workloads and deal constructively with stress and periods with long hours. Proven ability to prioritize tasks, meet deadlines and work with limited supervision Proactive, stable and robust character and a good team player. Excellent communication skills, calm and a good sense of humor. Excellent interpersonal skills and demonstrated ability to establish effective working relations at all levels.

How to apply: Applications should be in English and include the following: A cover letter (1 page) in which you explain why you are interested in the position and how you meet the qualities and qualifications criteria and salary expectations. Concise and accurate CV (maximum 3 pages). The CV should include information about your qualification, relevant training courses, work experience, name and contact details of 3 relevant references. The application should be sent to administrator@drcuganda.org and the subject line should read Front Desk Office Assistant Kampala.

The deadline for submission of applications is the 27th January 2017.

* We thank applicants for their interest in the position however; only shortlisted candidates will be contacted

CAREER OPPORTUNITIES @ KNIGHT FRANK UGANDA.

 

1. PROPERTY ACCOUNTANTS – Responsible for ensuring that all income is earned, billed and collected timeously.
Qualification & Experience:
– Degree in Commerce or related subjects with professional training levels of CPA or ACCA.
– 2 years work experience in a finance role.

2. PROPERTY MANAGER – Responsible for management, administration and trading functions at a shopping mall.
Qualification & Experience:
– Degree in Business/Real Estate/Legal/Marketing
– 2 years relevant working experience.

3. MAINTENANCE & TECHNICAL MANAGER – Responsible for overall coordination of all maintenance activities.
Qualification & Experience:
– Degree in Mechanical and Electrical engineering or construction management or related discipline.
– Minimum of 2 years experience in maintenance works.

4. LEASING AGENT – Responsible for leasing all available space at shopping malls managed by Knight Frank.
Qualification & Experience:
– Degree in Real Estate subjects Land economics, Architecture, Urban Planning, Sales & Marketing.

5. HANDYMEN – Responsible for performing highly skilled maintenance, system installations and troubleshooting work.
Qualifications & Experience:
– Dip in electrical or plumbing engineering or equivalent.
– 1 year experience in maintenance construction on large buildings.

Interested and qualified candidates should email their CV and Cover letters to: careers@ug.knightfrank.com latest by 20th January 2017.

PC Technician @ GDIT

Job Description

Provides installation; maintenance and troubleshooting support of information systems applications and related peripheral hardware.

1. Monitors and responds to hardware and software problems utilizing a variety of hardware and software testing tools and techniques.

2. Installs and configures applications software and related hardware (such as desktops; servers; and related peripherals like printers; scanners; drives; monitors and video teleconferencing hardware).

3. Provides software and system troubleshooting and support.

4. Provides technical support and training to end-users.

5. Maintains current knowledge of relevant technology as assigned.

6. Participates in special projects as required.
Associates Degree in a related technical discipline; or the equivalent combination of education; technical certifications or training; or work experience.

Security Plus certification or an equivalent DoD 8570 Certification
1-3 years of directly related experience supporting information systems operations.

Typical duties include: ? Maintaining an inventory of installed software; managing software licensing; and creating policies and procedures for upgrades ? Working with hardware and software vendors to verify timely product delivery and ensuring that new equipment is installed and ready to operate on schedule ? Analyzing and making recommendations for hardware and software standardization ? Creating user accounts and managing access control based on company policies
As a trusted systems integrator for more than 50 years, General Dynamics Information Technology provides information technology (IT), systems engineering, professional services and simulation and training to customers in the defense, federal civilian government, health, homeland security, intelligence, state and local government and commercial sectors.With approximately 32,000 professionals worldwide, the company delivers IT enterprise solutions, manages large-scale, mission-critical IT programs and provides mission support services.GDIT is an Equal Opportunity/Affirmative Action Employer – Minorities/Females/Protected Veterans/Individuals with Disabilities.

APPLY HERE

Future Opportunities – Students @ Deloitte

Job Description

Deloitte East Africa

Deloitte East Africa provides seamless cross-border services to multinationals, large national enterprises, small and medium sized enterprises and the public sector, across four (4) countries of the region: Kenya, Uganda, Ethiopia and Tanzania.
A career in Deloitte offers you the opportunity to give back to your community, make a positive impact on the environment and participate in a range of “diversity and inclusion” initiatives. You will get the support, coaching, and training it takes to advance your career in the Ugandan market . Leverage your talent by applying for this exciting opportunity.

As an Associate, you will be a valuable resource in one of our departments in Uganda, focusing on the following:

  • Assist in planning work on assigned segments of any of the following functions: audit, financial advisory, enterprise risk services, tax services, consulting and internal client services;
  • Execute detailed function procedures, including reviewing transactions, documents, records, reports and procedures and conducting relevant tests which are sufficient in scope to support professional opinions as to the fair representation of client interests;
  • Assist in the collation of data, preparation of reports and analytical reviews, as necessary;
  • Prepare work papers which record and summarise function procedures performed and ensure that working papers are filed per approved firm guidelines;
  • Assist in developing recommendations for corrective action/improvement;
  • Ensure assigned work is completed within agreed time frame and carried out per approved methodologies and standards and within agreed budgets;
  • Keep the manager updated on any issues arising from the assignment;
  • Assist with administration tasks such as filing and updating of client files; and
  • Leverage knowledge and contribute to proper knowledge management within the function.
As the ideal team player, you should posses the following attributes:
  • Have at least an Upper Second class honours degree;
  • Have at least 17 points at ‘A’ Level;
  • Have a 1st Grade in ‘O’ Level (with credit 3 in English and Mathematics) or equivalent;
  • Demonstrate strong communication, numerical and analytical skills;
  • Be willing to work under supervision and learn new skills quickly; and
  • Be result oriented and able to meet tight deadlines.
Note that:
  • Prior work experience is not a requirement; and
  • The candidate should be below 25 years old.

To the successful candidate, the firm will offer a highly energised team environment composed of individuals who are committed to working as one, producing results and enjoying it.

Deloitte in Uganda is part of Deloitte East Africa, the DTTL member firm in Kenya. Our commitment to offering the very best in audit and assurance, financial advisory, consulting and taxation services is reflected in the staff we employ. Over 40 professional staff resident in Uganda (90% of whom are Ugandans) and over 400 professional staff in our 4 East Africa Region offices led by 16 partners provide our clients with the high calibre and consistency of service demanded by our international firm; service you can depend on to match the highest international standards.
Requisition code: EAU-64397-RS