Executive Assistant @ University Research Co

Executive Assistant
Location:  Kampala, Uganda
Executive Assistant

University Research Co., LLC (URC)
URC is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States.

Established in 1965, URC offers a range of technical assistance to strengthen health and social systems and service quality by empowering communities and health workers to identify and scale up locally appropriate solutions to critical problems. Internationally, we expand access to and improve the quality of services addressing maternal, newborn, and child health; infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; food and nutrition; and vulnerable children and families. In the US, we focus on improving communication related to issues like substance abuse, with a particular focus on reaching underserved populations.

URC’s mission is to provide innovative, evidence-based solutions to health and social challenges worldwide. Please join us in carrying out our mission (http://www.urc-chs.com/).

Division & Project Overview:
The University Research Co., LLC (URC), a US-based public health organization working in Uganda since 2005, is implementing the five- year USAID funded Defeat TB Activity. The purpose of this project is to support the Government of Uganda’s TB Control Program to increase TB case notification, case detection and treatment outcomes through health system strengthening, with the aim of ending the TB epidemic in Uganda.

Job Purpose
Under the supervision of the Defeat TB Project Chief of Party, the Executive Assistant will perform highly complex administrative functions to support the work of the COP. The Executive Assistance will provide high-level support, often of a confidential nature, for the COP, including administrative, record keeping, communications, and logistical support.

Roles and Responsibilities:

  • Coordinate and maintain the COP’s calendar of appointments and schedule the COP’s meetings and conference calls.
  • Liaise with government officials (including MOH and hospital directors) and their staff, and other implementing partners), to set up high-level meetings with project COP and senior management as desired.
  • Manage incoming correspondence to the COP, including e-mails, letters, and invitations to meetings.
  • Support the COP in prioritizing his workload, tracking and bringing to his attention items for urgent action. Drawing upon experience and judgment, retrieve priority documents for the COP’s attention and routinely provide recommendation of appropriate action to ensure timely execution.
  • Draft and proofread outgoing correspondence on behalf of the COP.
  • Prepare documents and PowerPoint presentations as requested by the COP.
  • Process signature and mailing requests coming to the COPs desk from the various project sections (including administration/procurement, finance and technical areas).
  • Establish and manage a confidential filing system for the COP.
  • Process reports, memos, and minutes of senior management and other meetings as required by the COP.
  • Support selected project program implementation activities including event and meeting logistics management, as requested by supervisor.
  • Process domestic and international travel itineraries, expense vouchers and visa procurements for the COP and other senior management staff.
  • Preform any other related duties assigned for time to time
Minimum Qualifications:
Required Experience & Qualifications
  • Bachelor’s Degree in Business Administration, Secretarial Studies, Office Management or another relevant field
  • 3 years’ relevant work experience in the similar job with knowledge of modern Office methods and practices.
Desired Experience & Qualifications
  • Excellent command of both written and spoken English with good interpersonal skills.
  • High level of organizational skills with keen attention to detail
  • Computer literacy skills
  • A post-graduate qualification in Business Administration or Management is an added advantage.
  • High level of organizational skills with keen attention to detail
  • Proactive and able to work with minimal supervision
  • High level of integrity, Confidentiality & Professionalism.
Please note: Only candidates who are eligible to work in Uganda for an indefinite period without a need for sponsorship will be considered for this position.

To Apply:
For immediate consideration, please visit URC’s Career Opportunities page at http://www.urc-chs.com/careers.

You must upload your CV/Résumé and your Cover Letter where indicated. Also, please complete your application form and attach a completed USAID Form 1420 Contractor Employee Biographical Data Sheet as well.

Due to the large number of inquiries we receive, only candidates who have met the required experience & qualifications for this position will be contacted. No phone calls please. However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise. Thank you very much for your interest.

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